Discipline makes Daring possible.

Getting people to do what needs doing

Getting people to do what needs doing

When I was in infant school, I used to play with my friends.  We’d pretend to be characters in a story, then play-act the story, making it up as we went along.    We’d decide who was going to be who, then start with a scenario from our story.  We never knew how the story was going to end, or even where it would go next.   We’d discuss that between ourselves as we play-acted – ‘what if you do this, then I’ll do this, and she can do that’.  We always agreed on something mutually satisfying to all parties, and so ended up with a very satisfying play, that would often extend over multiple playtimes.

We played other, more formal games too – skipping – with two people turning the rope, and everyone taking a turn to jump in and do tricks; or French skipping, where we each took turns to make a kind of cat’s cradle out elastic held taut between two people’s ankles.

Whether though consultation and improvisation, or by using a shared set of rules, we collaborated to produce a shared outcome we were all happy with.

What we didn’t realise, couldn’t realise at that age, was that what we were actually doing was getting each other to do what needed doing.

In other words, management.

Nowadays we tend to think of management as a mostly top-down affair.   Imposed in the belief that people a) won’t work unless they’re made to, and b) need to be surveilled to make sure they do. “Getting [other] people to do what needs doing”.

That’s a very 18th century view, based on a fundamental and very apparent asymmetry of power.

The asymmetry is still there, but many organisations have found more equitable ways to get people to do what needs to be done:

And seems that the further to the right, the better the performance as a whole.  Although most organisations I’ve worked in, have barely made it past a ‘participative’ style.

Personally, I think this diagram should look more like this:

Which is why The Disappearing Boss is actually about making everyone a Boss.

But then, I never did like games where someone was ‘in charge’.

Not even when it was meant to be me.

 

Discipline makes Daring possible.

Ask me how.

 

HT to Seth Godin for the prompt.

They are not you

They are not you

There’s a very good reason why, as a Boss, you might balk at writing down your Customer Experience Score.

It’s not your style.

As the founder of your own small business, there’s a good chance you are a proactive, internally motivated, independent, options-oriented person.  You probably hate the idea of following someone else’s instructions.   After all, that may be a good part of why you set up on your own in the first place.  To follow your own rules, do what you think is right, try out different ways of doing things.

Your style is brilliant for setting up a new venture, you’re happy to experiment until you get your offer and your customer experience right.  And as long as its just you delivering it, things are fine.

The problems start to come as you take on new people, not to do the things you probably shouldn’t do, like bookkeeping or HR, or health and safety, but to act as if they were you in looking after prospects and clients.

But they are not you.

They don’t know what you know, they don’t have the history of how you got here, they don’t have your muscle memory of how to do things, and they almost certainly don’t work in your style.

Some of them will be more reactive than proactive.  Some will be more procedures-oriented – they will be more comfortable following a process.  Some will be more externally motivated – they will care more about what others think of them, about what you think of them.

None of this means they can’t do the job of looking after customers as well as you.  Some will do it even better than you.   It just means they won’t do it in exactly the same way as you, and they can’t learn how to in the same way you did – by working through it.

So, since like most of us, you are probably also a ‘my rules for me, my rules for you’ kind of person – what’s good for you is good for them – you assume that your people will just get in on with it.   That having seen you do it, they’ll be able to do it themselves – exactly as you do.   That they won’t want ‘to follow other people’s instructions’.  And at the same time you worry that they will want to put their own spin on it, to do it their own way, not yours.

And that your clients wouldn’t like it if they did.

But that’s just not true.

This is not a judgement on you.  This is just how it is.  People are different, in interesting ways that can enhance or diminish the experience for your clients.

You want to minimise the possibility of diminishing, but with ‘my way or the highway’ you minimise the possibility of enhancing too.

A much more satisfying approach is to get your vision of your ideal customer experience out of your head, and onto ‘paper’, not as ‘instructions’, but as a guide, like music, what I call a ‘Customer Experience Score’.

A Score that doesn’t dot all the i’s and cross all the t’s, or tell people what to do in excruciating detail.   That doesn’t dictate their every move, but tells them clearly and simply, visually, what has to happen, when, for the customer, leaving the details of execution to them.

The good news is that as an options person, you quite like setting up processes, you just don’t like following them.   So this job is perfect for you.

And when you’re done, you can share the work of caring for customers with more of your team, safe in the knowledge that they won’t go wrong, but they can be more right.

You’ll all be happier for it.

And so will your customers.

Discipline makes Daring possible.

Ask me how.

What if it doesn’t work?

What if it doesn’t work?

It’s hard to Disappear from the business you started – although not as hard as you might think.  After all, for a long time, you aren’t ‘gone’, you’ve just blended yourself in.  The disappearance is gradual, so everyone has time to get used to it.  Including you.

It’s probably better to say it’s hard to get started on Disappearing.

Why?

Because it’s  step into the unknown. And what if it doesn’t work?  What if this is the wrong choice?  What if there is something better out there?

To which in all honesty, my answers have to be:  ‘It might not work for you. It might be the wrong choice for you.  There might well be something better out there for you.’

But if you know you want to change your relationship with your business, there’s only one way to find out what the right solution for you is.

And that’s to take a step into the unknown.

My job is to make taking that step as easy and as comfortable as possible.  To show you as quickly as possible that what we do together will give you what you need.   To make sure that even if you decide to stop, you still feel you’ve gained something worthwhile.

I can tell you till I’m blue in the face that it has worked for most of the people who tried it.  In some cases spectacularly. Nobody lost by it.

But me telling you, or even me showing you, isn’t going to be as convincing as you having a go for yourself.

For that reason I’m going to start a club.

It’s called The Disappearing Bosses’ Club.

It will start in September with a 3-month experiment to find out what you really need, and put that in place.

I’m looking for pioneers to help me do that.

Let me know if you’re interested.

Thank you as always for being there.

Discipline makes Daring possible.

Succession

Succession

“My demonic drive to overcome or destroy any barrier certainly helped Riverford up to a point. But since we became employee owned, I’ve come to appreciate that dispersed power & consultation lead to better, safer, less impulsive decisions, & they don’t have to come at the price of bravery & responsiveness. Watching governance develop at Riverford makes me realise we need to give those with emotional balance, who shout less & don’t need power to bolster their fragile egos, a route to leadership & influence.” Guy Singh-Watson.

As the entrepreneur, the original Boss, you are the pebble that got the ripples going, the source of the vision that made the business take off.  But as we know, that doesn’t necessarily make you the best person to take it further.

At least, not on your own.

But for a founder, it can be incredibly scary to cede control, to hand over responsibility for that precious customer experience to someone else.

The answer is to take the ‘governance’ – the way your vision drives what the business does, and how it does it – out of one head (or a few), and build it into the business itself.

So it can be a firm foundation for leadership and influence; a springboard for bravery and responsiveness, accessible to everyone.

A bit of Discipline from you, the original Boss, makes Daring possible.   Everyone can become a Boss.

There’s no better way to ensure that your legacy will ripple on.

Ask me how.

 

Humanity

Humanity

Today’s recommendation is to read ‘Humanocracy‘ by Gary Hamel and Michele Zanini; to follow them on LinkedIn, and to subscribe to their YouTube channel, ‘The New Human Movement

 

Yes, they are talking about big organisations.

They are also in many cases old organisations, who have lasted this long often at the top of their industry.

They are also in many cases big, old organisations who have managed to survive by changing how they run themselves.

 

What they all have in common is that they view the business as a great big collaboration of talented people, rather than a machine.

 

How big could your business get if you looked at it this way?  How long could it last?

 

You have an enormous advantage over these organisations – you haven’t gone corporate yet, so you don’t have to undo that first.

 

Take it.

 

“This is what is possible when you treat human beings like they are actually human beings”. John Ferriola.

 

Discipline makes Daring possible.

Ask me how.

There is no such thing as Admin

There is no such thing as Admin

If I ruled the world, there would be no such thing as admin.

 

No doing the job, and then recording that you’ve done the job.

No doing the job, then trying to remember how long it took you.

No working out how far you are through doing a job.

No going looking for the things I need to do the job.  They would simply appear when I need them as a result of another job, done by me or someone else.

No raising invoices for a job done, days or even weeks after it was done. Getting paid is an intrinsic part of doing the job.  It can also take place in parallel.

No starting a job without finishing it.  Or at least leaving it in a clearly defined and safe state.

 

There would be reporting.  It just wouldn’t be me doing it.   Doing the job would produce this information as a side-effect.  No need to create extra ‘work about work’ to do that.

There would be feedback too.  From the system to me, that tells me where I am and how I’m doing.   From other humans to me and from me to other humans about how we could make doing the job easier, faster, cheaper, more effective – for the benefit of the people we serve.

 

Let software do all the admin.  Leave the difficult, unpredictable, interesting bits of doing the job to me please.   I’m better at them than any machine.

 

My world is not so hard to achieve.  It’s possible right now.

 

All you have to do is think differently about what a job is.

Ask me how.

 

Discipline makes Daring possible.

Revisiting the past

Revisiting the past

Today seemed like a good day to revisit this blog post, inspired four and a half years ago, by Seth Godin:

“In the last fifty years, thanks to Deming and Crosby and others, we’ve gotten significantly better at creating perfect outputs that don’t rely on heroism and luck. Design a better system, you’ll get better outputs.

I’m grateful every day for the nearly invisible perfect things that I count on… but, and I feel spoiled to say this, I take the perfect for granted.

I’m way more interested, and spend far more time and money on the imperfect things, the things that might not work, the ideas and services and products that dance around the edges.”

I agree. Over time, the perfection of processes has freed ever more of us up to spend ever more time on the interesting, edgy things – telling stories instead of fetching water, making art instead of travelling for days on end, discovering new things instead of cooking, connecting with and trusting strangers instead of only dealing with people we already know.

But I also disagree with Seth’s implication that you can only have one or the other, perfect process or interesting edge, invisible clockwork or flesh and blood.

For me the fascinating challenge is to how to combine both.

How do you put enough process in place to make sure that what should be invisible stays invisible, without restricting the free exploration that discovers new edges?

How do you ensure that clockwork-like perfection supports and enables flesh and blood to dance around the edges, making things more human, more emotional, more daring?

If a process framework is like a musical score, how do you make it more jazz than classical?

I didn’t have a perfect answer, then, and I don’t now, but I am getting closer.

  • It’s about defining a floor (even better, a springboard), ‘the least that should happen’, along with strict guardrails – your Unbreakable Promises, that constrain possible actions to what fits with your Promise of Value.
  • It’s about defining ‘what’, not ‘how’.
  • It’s about maps, not GPS tracking.
  • It’s about embracing uncertainty for its potential upside, while making sure any downside won’t kill you.
  • It’s about automating drudgery, to free humans to be human, and play.

Above all, its about giving human beings the context, the tools and the authority to think for themselves and take the consequences, good as well as bad.

It’s about freedom.  Freedom that recognises every other’s right to the same.

Discipline makes Daring possible

Ask me how.

Harmony

Harmony

Harmony isn’t only everyone singing or playing the same tune at the same time, powerful as that kind of harmony is.

Harmony can also be an active fitting together of differences so that together they sound more than the sum of the parts.

The first kind of harmony is easy to take part in.  Just sing or play along wth everyone else.

The second takes more effort, to hear what’s going on around you, keep time and co-ordinate your own music making accordingly.  An active fitting together of differences to create a much richer sound experience.

You can teach people to make the first kind of harmony just by getting them to practice.

For the second, you need a score.

Which means you have to become a composer, not an instructor.

 

Discipline makes Daring possible

Ask me how.

 

HT to Bettany Hughes for prompting this one.

There’s something about Muri

There’s something about Muri

In Lean, ‘wasted effort’ is categorised 3 ways:

  • ‘Muda’ – effort that does not add value for the customer.
  • ‘Mura’ – wasted effort due to variation.
  • ‘Muri’ – wasted effort due to overburdening or stressing people, equipment or systems.

Muda is the most talked about form of waste, sub-categorised into 7 further types:

  • Transport – excess movement of product.
  • Inventory – stocks of goods and raw materials.
  • Motion – excess movement of machines or people.
  • Waiting.
  • Overproduction.
  • Over-processing.
  • Defects.

Mura is often a result of Muda, and the solution to many of these issues is to standardise processes and relocate resources so they are available ‘just in time’ when and where they are needed.

The problem with this of course, is that whether an activity is Muda depends on where you draw the line around the system.  Biomass boilers are eco-efficient, as long as you don’t count the lorries trucking pellets around a country – a clear case of Transport Muda when you look at the bigger system.

What I want to think about today though, is Muri.  Wasted effort due to overburdening or stressing the people, equipment or system.

There’s something about Muri that makes it the Cinderella of Lean.

It isn’t glamourous, fixing it doesn’t attract the kind of kudos Muda does.  Perhaps it’s just harder to measure.

Whatever the reason it gets left to pick up all the dirty work.

Muri is often caused by too much attention to Muda.  Redundancies are stripped out the system, leaving no room for slack.  Everything is expected to run at 100% capacity all of the time.  People are expected to do more with less, both at work and at home.

The result?

Look around you and what I think you’ll see everywhere a massive case of Muri.  People and systems – including our planetary system – stressed and overburdened to breaking point.

As a small business owner, you can’t fix it all.  But you can fix it in your business.

What if you let people work a 4-day week? or a 13-day fortnight? Or take a 2 hour lunch break?

What if you put together a flexible plan of working hours for the year that accounted for busy times and quiet times?

What if you set the example yourself by working only your official hours, having your weekend and taking a couple of weeks off every now and then?

You could do all of this, even in a service business, by paying a little attention to Muda and Muri (but not too much):

Start by writing down your Customer Experience Score , so that everyone can play it consistently.

  • Automate the parts that are drudgery for humans.
  • Leave room for variations that will delight the customer.
  • Then give people the responsibility and autonomy to get on with it, at a sensible level of capacity.

You’ll all work less hard for greater rewards.

Discipline makes Daring possible.

Ask me how.